About Roots

Roots is more than an event - it’s a living village built on devotion, trust, and collaboration.

Held on Dharug Country  (Webbs Creek, NSW), Roots Women’s Embodiment Festival is a transformational gathering of over 500 women reconnecting to sisterhood, body wisdom, cyclical living, and the sacred.

But behind every sacred moment is a system — held by humans who care deeply about the container. As Volunteer Coordinator, you’ll hold one of the most vital threads of the Roots web: the volunteers who make the dream real.

The Role

We are seeking a passionate, responsible, and earth-loving Volunteer Coordinator – Sanitation & Sustainability to lead one of the most important teams at the festival: the Waste & Cleanliness Crew.

In this role, you will oversee all sanitation stations, waste signage, portaloo systems, and a small volunteer team responsible for keeping our village clean, clear, and aligned with our eco-ethos.

This isn’t glamorous but it is sacred.
It requires care, leadership, humility, and a deep understanding that tending to the “behind-the-scenes” is what allows the sacred to shine.

Key Responsibilities

• Volunteer Co-Ordination

  • Manage a team of approx. 3 volunteers dedicated to:

  • Recycling and waste sorting

  • Bathroom restocking and care

  • Daily space sweeps and dish washing station upkeep

  • Lead daily briefings, ensure team morale, and hold accountability with compassion

  • Ensure volunteers are resourced, rested, and on task throughout the weekend
    

  • Sanitation & Sustainability Oversight

  • Set up and maintain:

  • Waste stations with clear signage and sorting systems

  • Bathroom kits (toilet paper, hand soap, feminine hygiene products restocked etc.)

  • Washing up station tidied, water replaced and dish soap restocked

  • Monitor portaloo use and coordinate daily checks + TP restocks

  • Act as the go-to person for any sanitation-related issues via event radio

  • Ensure all waste is properly removed from site
    
    

  • Collaboration & Execution

  • Work closely with the Sustainability Director to ensure all systems are well-branded, clearly signed, and in harmony with Roots’ sustainability vision

  • Liaise with the Operations & Delivery Teams for any troubleshooting, support or supplies

  • Take pride in the visual and energetic cleanliness of the entire site

Who You Are

• You’re passionate about eco-practices, circular systems, and conscious event waste management

• You’ve worked in events, permaculture, community care or sustainability-focused spaces

• You understand that caring for waste, bathrooms, and the “unglamorous” pieces of the puzzle are central to the success of sacred space

• You’re a confident team leader – firm yet fair, heart-led and organised

• You’re a clear communicator, great with scheduling and delegation, and can give direction with warmth

• You take pride in things being done properly, and know how to keep a team on track with grace
  
  

You embody the Roots Principles

• Sovereignty: You hold yourself with self-responsibility and communicate with integrity

• Safety: You honour each volunteer’s contribution with compassion, patience, and clarity

• Synergy: You collaborate seamlessly with Space Co-Ordinators, Operations, and Decor Leads

• Sacred: You understand that even sweeping a floor or setting up dinner is sacred service in the Roots village
  
  

Bonus Skills (not required, but valued)

• Festival or event coordination experience

• Team rostering or scheduling experience

• Experience in women’s spaces, embodiment events, or healing containers

• First-hand experience at Roots (as a participant or team member)
  

How to Apply

Please email us at operations@roots-festival.org or click below with:

• A short intro (written or video) sharing who you are and why this role feels aligned

• A clear description of your relevant experience, skills & expertise

• Whether you’ve attended Roots or similar women’s events
  

Applications close: November 2025