About Roots

Roots is more than an event - it’s a living village built on devotion, trust, and collaboration.

Held on Dharug Country  (Webbs Creek, NSW), Roots Women’s Embodiment Festival is a transformational gathering of over 500 women reconnecting to sisterhood, body wisdom, cyclical living, and the sacred.

But behind every sacred moment is a system — held by humans who care deeply about the container. As Volunteer Coordinator, you’ll hold one of the most vital threads of the Roots web: the volunteers who make the dream real.

The Role

We’re calling in three reliable, grounded, and compassionate Volunteer Coordinators to steward a team of ~20 volunteers in one of three areas: Spaces, Site Management, or Sustainability/Sanitation.

Your team will support the lifeblood of the Festival - from bump in/out, production assistance, waste organisation, and daily space care, through to communal dinner serving.

As Coordinator, you’ll guide with presence and clarity, fostering a culture of mutual respect, joyful teamwork, and clear delegation of tasks.

This role is perfect for a woman who is calm under pressure, naturally organised, and skilled at guiding others toward a shared vision with both heart and fairness.

Key Responsibilities

• Volunteer Management
  

• Guide a team of ~20 volunteers ensuring volunteers know their shift times, roles, and expectations

• Create a sense of unity, value, and inspiration among the volunteer team

• Pre-Event Admin & Meetings to address needs, swap shifts where necessary, and keep morale high
  

• On-Site Support
  

• Be available via radio to respond to live requests and problem-solve in the moment

• Step into Space Co-Ordinator roles as needed during their breaks to support facilitators (mic setup, music connection, timekeeping)

• Check in with volunteer zones across the day, offering support and direction
  
  

• Communication & Leadership

• Maintain a calm and fair leadership style — equal parts organised and empathetic

• Lead from a place of service, inspiring volunteers to feel part of something meaningful

• Liaise with Decor Leads and Operations Team to distribute volunteer help during key windows
  

Who You Are

• You’ve managed teams or volunteer groups before — you’re confident in leadership, delegation, and people care

• You’re naturally organised, a clear communicator, and know how to keep track of multiple moving parts

• You can hold steady in the unknown — responding to last-minute changes with clarity and composure

• You value fairness, community, and a shared sense of purpose

• You have basic tech awareness (mic/headset setup, phone-to-speaker connections, volume control) or are quick to learn

• You lead with kindness, efficiency, and a steady grounded presence
  
  

You embody the Roots Principles

• Sovereignty: You hold yourself with self-responsibility and communicate with integrity

• Safety: You honour each volunteer’s contribution with compassion, patience, and clarity

• Synergy: You collaborate seamlessly with Space Co-Ordinators, Operations, and Decor Leads

• Sacred: You understand that even sweeping a floor or setting up dinner is sacred service in the Roots village
  
  

Bonus Skills (not required, but valued)

• Festival or event coordination experience

• Team rostering or scheduling experience

• Experience in women’s spaces, embodiment events, or healing containers

• First-hand experience at Roots (as a participant or team member)
  

How to Apply

Please email us at operations@roots-festival.org or click below with:

• A short intro (written or video) sharing who you are and why this role feels aligned

• A clear description of your relevant experience, skills & expertise

• Whether you’ve attended Roots or similar women’s events
  

Applications close: November 2025