Delivery Manager •

Delivery Manager •

About Roots

Roots is not your typical festival.
It’s a living, breathing village. A co-created prayer. A remembering.

Held annually on Dharug Country (Webbs Creek, NSW), Roots Women’s Embodiment Festival brings together 600+ women to move, rest, rage, release, and rewild in sisterhood. Here, the feminine is not a brand… she is a force. Roots is what happens when women return to their bodies and the earth.

Our spaces are trauma-informed, earth-honouring, inclusive, and rich with artistic expression, ceremonial depth, and nervous system nourishment.

From the outside, it may look like a beautifully curated event - but behind the scenes, it runs on clear leadership, smooth logistics, and wise-woman presence.

That’s where you come in.

The Role

We are seeking a vibrant, grounded, and highly capable Delivery Manager to hold the beating heart of Roots on the ground. You’ll be the bridge between vision and execution — ensuring the smooth delivery of our workshop schedule, liaising between teams, solving issues before they become problems, and holding the energetic coherence of the weekend with care.

This is a leadership role that requires equal parts strategy and soul. You’ll guide 5 x Space Co-Ordinators, keep the schedule flowing across all venues, and respond calmly and swiftly to anything that arises — from tech hiccups to shifting decor elements.

This role is perfect for a woman who can hold the pulse of a complex schedule without losing her centre.

Key Responsibilities

  • Pre-Festival (Remote)

    • Attend weekly planning meetings with the Event Director, Production Manager and Operations Manager

    • Familiarise yourself with the org chart full event schedule, site layout, team structure, and facilitator run-sheets

    • Contribute to troubleshooting plans, tech logistics, and delivery preparation

  • On-Site Set-Up (Wed 11th Feb)

    • Support bump-in and final site prep, checking that all spaces are ready for use

    • Collaborate with Decor Lead, Operations Manager and Production Manager to execute space aesthetics and functionality

  • Festival Delivery Management

    • Hold responsibility for the live delivery of the entire schedule across all workshop spaces

    • Lead and guide 5 Space Co-Ordinators who each manage a specific venue’s tech and facilitation flow

    • Act as the middle layer of communication between the Event Director and on-ground team, relaying updates, managing flow, and keeping the field held

    • Respond in real-time to any tech issues (headset mics, phone/AUX/bluetooth connection, speaker setup) with confidence

    • Monitor time, transitions, and space energetics, keeping everything running on time while holding the feminine flow

    • Maintain a calm, wise, and supportive presence for facilitators, helping them feel grounded and ready to lead

Who You Are

  • You have experience managing live events, teams, or large-scale delivery

  • You’re an excellent communicator – clear, compassionate, confident

  • You’re a problem-solver who stays calm and creative under pressure

  • You are comfortable with tech equipment and can support others with basic mic, speaker, and device issues

  • You’re a natural leader who uplifts the energy of a team, builds trust, and keeps things running with high vibes and deep presence

  • You understand the energetics of space holding and know how to support others in delivering their magic with grace

  • You take joy in the detail — timing, decor, flow, aesthetics, tech, and transitions

    Bonus if you’ve attended Roots before or have experience working in transformational, earth-based, or embodiment events

You Embody the Roots Principles

  • Sovereignty: You lead with clarity, trust yourself, and own your space

  • Safety: You create a supportive environment where facilitators and team members feel seen and held

  • Synergy: You’re a team player and team leader – humble, communicative, and collaborative

  • Sacred: You see schedule delivery and on-ground logistics as part of a sacred offering, not just operations

Bonus Skills (Not Required, But Valued)

  • Experience in production, festival operations, or team leadership

  • Comfort with headset mics, speakers, and AV equipment

  • Project management or stage management experience

  • Eye for detail in stage/space design and flow

Timeline

  • Onboarding & Planning: Onboarding/Systems mid December.
    Jan5th - Feb 6th: ~2-3 hrs/week working with Event Director, Art Director, and Operations Manager

  • On-Site Setup: Wednesday 11th February 2026

  • During Festival:

    • Friday: 4pm – 10pm

    • Saturday: 7:30am – 12pm & 4pm - 12pm

    • Sunday: 7:30am – 9pm
      (Approx. 25 hours onsite + 8-10 hours pre-event)

Employment Type: Paid Contracted Volunteer

How to Apply

Please email us at operations@roots-festival.org or click below with:

  • A short intro (written, video or voice note!) sharing who you are and why this role feels aligned

  • A clear description of your relevant experience, skills & expertise

  • Whether you’ve attended Roots or similar women’s events

Applications close: November 2025